Trade & charity stand bookings
Ilkley Carnival wouldn’t be the same without the excitement and buzz from local businesses, groups and charities the carnival field.
From face painting to cake making, from local retailers to charities, there’s bound to be something for everyone who is heading down to the carnival field.
With crowds topping 10,000 each year and prices being very reasonable, there is no better place to showcase your business or products than the carnival field.
| Stand | Cost (2026) |
| Charity – Advertising (15′ x 15′) | £16.50 |
| Charity – Selling (15′ x 15′) | £22.00 |
| Trade* (15′ x 15′) | £60.50 |
| Trade* (30′ x 15′) | £82.50 |
| Catering | £275.00 |
* excluding food and drink stalls
All stand bookings include 2 entry wristbands, additional wristbands are charged at £5.
Download a booking form here. For more information please contact our Trade & Charity co-ordinator Karen Hitchin by email: Tcstands@ilkleycarnival.org
ADVICE TO STALL HOLDERS
The Committee are required by law to provide a written risk assessment for the Carnival. The production of this document has required consideration of a wide range of issues including the activities carried out by stallholders.
The Ilkley Carnival is no different to any other event – anyone carrying out a business has certain responsibilities to their employees, helpers and the general public. The Carnival Committee has no responsibility to the enforcement of these issues but feels that such responsibilities should be taken into account wherever a stall is being planned. The fundamental principle behind this view is that if a member of the public is burnt, scalded, electrocuted or the victim of food poisoning it is not going to be acceptable to excuse the injury by saying ‘we were working for a good cause’.
With this in mind the following advice is offered:
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All electrical equipment should be safe and suitable for use.
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If a generator is used it should be positioned so that people, particularly children, cannot touch the exhaust or other hot components. Manufacturer’s advice of the precautions to be taken when generators are refuelled should be followed.
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Any equipment must be securely positioned on the stand.
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Environmental health officers will give advice on legal requirements of selling food if contacted. Previous experience however, suggests that provided low risk foods are sold there is a policy of tolerance. Safe foods would include all commercially manufactured products; homemade cakes, biscuits and similar baked products, and jams and similar high sugar produce.
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Cooking meat products such as burgers and sausages from raw has particular risks.
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Open food should be stored on some part of the stall and not beneath it and must be protected from the risk of contamination.
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Access to hand washing facilities on stalls is very limited. This does not reduce the responsibility to keep hands clean when handling open food. One way of simplifying the process is if the food handler does not handle money.
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Only water boilers designed for catering should be used for heating drinks.
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It is your responsibility to ensure that you have Public Liability Insurance in respect of your stall and to have the necessary Employer Liability Insurance for all staff personnel. Proof of your Public Liability cover may be required on the day so please ensure that you bring your certificate with you.
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Access to the field is from 8.00am and all vehicular access will cease from 10.30am
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All vehicles must park in the Rugby Club car park near to the Carnival field from 10.30am onwards, unless the vehicle forms part of the stall
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Upon leaving the field at the end of the Carnival you must ensure that you have left your pitch as you found it and be responsible for any rubbish created.
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The field must be cleared and empty of all items by 6.30pm at the latest
